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Executive Assistant

Executive Assistant

Do you want to join a startup that's tripling in size every year and challenge to grow as fast yourself? As Executive Assistant you're responsible for ensuring that Karma's executive team (led by the CEO and COO) are moving at maximum speed at all times!

You'll be lead to make sure the right information reaches the right executive members, see to it that the team is briefed and ready for game changing meetings and that the schedules of the executive team is as efficient as they can be.

You'll report directly to Karma's CEO, Hjalmar Ståhlberg Nordegren, and will get 1-1 coaching on a weekly basis (depending on work tempo) in order to scale yourself quickly and learn a lot.

Time: We accept both part-time and full time applications, no remote roles

Location: Central Stockholm, Sweden

Some of the things you'll do include

  • Triage emails and other correspondence to ensure executive team priority is set right
  • Set and manage travel arrangements for the executive team
  • Help with scheduling individual and group meetings to ensure maximum efficiency
  • Helping prepare for meetings
  • Handling basic bookkeeping tasks
  • Filing and retrieving corporate records, documents, and reports
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
  • Accurately recording minutes from meetings

Who you are as a person

  • Very structured and organized
  • Self managing, you'll have to figure out a lot on your own
  • Comfortable being uncomfortable - there's a lot of known unknowns that you'll be part of finding answers to
  • Curious and experimental, willing to push boundaries
  • Bias for action, you're fast and wants to get things done
  • Resourceful, you get a lot done on very limited resources
  • Social, you're keen to engage with people, no matter if it's the Karma team, our customers or potential customers
  • Coachable, you're willing to learn a lot at a very fast pace
  • Fierce, you can handle stress well and manage your own time so you're in control
  • Excellent verbal communication skills
  • Excellent writing skills
  • Excellent interpersonal and presentations skills
  • Ability to organize a daily workload by priorities
  • A proactive approach to problem-solving with strong decision-making skills

What you're preferably skilled in

  • Proven experience as an executive assistant or other relevant administrative support experience
  • You hold a drivers license
  • Experience from project management, business development or similar role
Usually responds within a week

Or, know someone who would be a perfect fit? Let them know!


Centralplan 15
111 64 Stockholm Directions hello@karma.life

Perks & Benefits

  • Gym at the office!

    Yeah that's right, we ditched the ping-pong table and built a nice (but small) gym that's free to use for all employees!

  • Breakfasts

    Once per week we gather to share stories and a cup of coffee (or two).

  • Karmazing Friday

    We work hard but we also play hard. First Friday every month we put in serious effort to make sure we celebrate our success!

  • Great tech gear

    Everyone at Karma gets a new Apple MacBook Pro + everything needed to get your work done while also looking dapper

Our Culture

We love to accomplish goals together, celebrate our victories, support one another, gather for breakfast, hold events for friends and family, play games and have the occasional beer or two! We want to foster a karmazing atmosphere!

Already working at Karma?

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